Scout Accounts Policy

What is a "Scout Account"?

Your child will have a scout account as soon as they join the Pack. What is this? Think of it as a bank account that can be used for all things scouting. Yes that’s correct! You can pay your scout dues, pay for trips, uniforms, etc. all from this account.

How do I get money in my Scout Account?

Every year we raise money for Scouting by selling popcorn. We retain 35% of every dollar sold and the remaining goes to the larger scouting movement.

Our pack provides you the opportunity to avoid door-to-door popcorn sales by coordinating storefront shifts. On average our scouts sell about $250/hr in popcorn, adding $175 to scout's account that signed up for a shift.

We really attempt to keep the fundraising down, so any costs that can't be covered via the scout account will need to be covered by the family. IF this becomes a hardship in the future the Pack may choose to do additional fundraising.

Scout Account Guidelines

Commission (or profit) from popcorn will be accessible to the individual scout that sold them
Can be used to pay for Scouting America Dues, Pack dues, over night trip registrations, District/Council event registration, uniforms or most things directly related to Scouting
Expenses for District/Council event registration, Scouting America dues are reimbursable once a receipt is given to the treasurer
Money is only available once all popcorn money is turned into and deposited by the treasurer
Money can only be transferred between siblings or other family members
Money cannot be transferred to other scouting units with individual scouting accounts

Individual Scout Account Balances - Permitted Uses

Does the Scout Account carry over into Scouts BSA?

Unfortunately it does not. The IRS's "private benefit" clause for non-profits who fund-raise prevents money from transferring between Charter Organizations. Because the Workman PTO doesn't sponsor any of the local Troops, the funds do not move forward when a scout crosses over. That means that any funds left when a scout crosses over can be transferred to a younger sibling or will be added back to the Pack's general fund.

AOLs have 2 months to use their Scout Account balance before it is allcoated back into the Pack's general fund. Historically AOLs have held a celebration after the crossover ceremony. A Scout's may choose to allocate their balance to the celebration if they choose.

Scout Account Policy

The purpose of this policy is to establish the guidelines for maintenance of Cub Scout Accounts for Pack 773. The Cub Scout Account is defined as the funds earmarked in the Pack's bank account for each scout. These funds are used to defray scouting expenses for the individual scout; within the guidelines of this policy the scout and his parents shall direct the activities in their own Scout Account. This policy shall set forth the rules and framework related to account funding, disbursement, and account termination. Cub Scout Accounts and Pack 773’s General Fund are bookkeeping accounts and not separate bank accounts.

I. Establishing the account

The Cub Scout Account is established when a scout makes a commission from Popcorn or deposits money. Each scout shall have their own Scout Account. The Pack Treasurer shall be responsible for maintaining records related to Scout Accounts. Monies in Scout Accounts shall be reported as liabilities of the Pack.

II. Account Funding

The account may be funded in several ways. The most common are: proceeds from fundraising, deposits by Scout, a rollover from an older child. It is the intent of the Pack that the first method is preferred, and would then be the most common method of adding funds to the Cub Scout Account.

Funds available from the commission of popcorn sales are only available once all popcorn or camp cards money is submitted to the treasurer and deposited into the account.

Scouts that join the Pack may come from another scouting unit with Scout Accounts. The scout may bring funds from these accounts as provided by the policies of the previous unit, but ONLY if that unit allows it. Such funds shall be deposited and credited to the Scout upon completion of his registration/transfer documents to join the Pack.

A scout or his parents may make direct deposits to the scout account. They should do so only in complete acceptance of this policy, with particular regard to the sections on Disbursement, and with particular regard to the sections on Disbursement and Termination.

III. Account Disbursement

Funds from the Cub Scout Account may only be disbursed for the purpose of defraying scouting expenses. These include: Pack/BSA dues, overnight trip registration, and/or Pack/District/Council event registration.

As the Treasurer pays these expenses on behalf of the scout, the funds are deducted from the account balance.

Expenses paid by the individual are only reimbursable upon proof of receipt.

The Treasurer shall have authority to make a charge against the Scout Account for Pack Dues. The Treasurer is not required to inform the Scout that such charge has been made but most likely will.

A complete accounting of Scout Account activity will be made upon request.

IV. Account Termination

When a scout leaves the Pack or if the Scout becomes inactive and is dropped from the Pack Charter, the Scout Account is held until the next October 31st. This is the period at which you would either enroll again or have enrolled. Any funds in the Scouts Account will revert to the Pack 773 main account.

In the event that the scout joins another unit the funds will added back to the Pack's general fund. This is in accordance of the IRS's "private benefit" clause for non-profits who fund-raise prevents money from transferring between Charter Organizations. Workman PTO doesn't sponsor any of the local Troops or Packs so the funds will not move outside of the organization that was designated to benefit from the fundraising (e.g., Pack 773).

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